audio visual corporate

Agile work environments have redefined how modern employees work. With a focus on casual, impromptu meetings and instant collaboration, activity-based working encourages employees to work together and choose the right space for each task.

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How Much A/V Equipment Do you Require For Use on Your Corporate and Business Event?

Small-scale Event

An event with less than 30 people, or an event held at an office or restaurant is considered a small event. For this type of event, you should be fine with small scale equipment. You can go with the below options:

Room with small space: you can use a single speaker to run audio with a computer, one projector with the screen to do with visuals.

When you deal with bigger room and more than 30 attendees, 2 speakers (place each on the right and left side of the room) at the front, and then you can place a projector and screen in the middle, plus a wireless mic to boost the voice of the speaker.

In order to help the presenter to move back and forth through slideshows, you can use slide advancers.

Mid-Sized Event

In case your event is anticipating 50-200 participants, you’re managing mid-sized event when it comes to your audiovisual requirements. Mid-sized event is usually held in hotel banquet rooms, bigger office meeting rooms, bigger dining rooms as well as outdoor venues. The AV arrangement must ensure that every single person of the crowd hears and sees very clearly.

Setup Choices:

The recommended setup contains a single speaker on both sides along with a mid-range power projector including a medium to large display placed in the center.

For spacious rooms, a couple of displays on both sides may just be required, and the speaker must be equipped with a wireless mic to deliver the best audio coverage.

Frequently, lighting and truss is utilized to create the atmosphere, specifically if the lighting that comes with the room is fluorescent.

Huge Event

Bigger venues are the ones that can take between a couple of hundred to 1000s of people, and therefore demand stronger A/V equipment. Such venues may include auditoriums, stadiums, main banquet rooms, trade shows, convention centers, outdoor arenas, exhibits, and many more. Despite the most advanced equipment, a conventional front right and left loudspeaker setup will not be adequate. Besides the above outlined setup for the tiny to medium-sized venues, the below might be required:

In addition to more than a few projectors, side fills could be used to allow sound for anyone far away from the stage,

Risers and staging are required so that the presenters or speakers on-stage can be seen.

When it comes to lighting, that’s where the installation becomes complicated. While standard, non moving lights are usually utilized for speeches and workshops, automated, moving lights are preferred during a live show situation.

So when preparing your event and talking to an A/V company to get the required equipment, always take time to consider the size of the venue and the audience. You should make certain you don’t purchase less or more, than you require.